Budgeting and Financials
Showrunner™'s budgeting capabilities are most likely
the first function of Showrunner™ that you will use,
beginning in Pre-production. You begin by clicking the
Breakdown & Budget button on the START page. This takes
you to the breakdown page for a single shot.
Notice the GREEN HIGHLIGHTED FINANCIAL CONTROL BAR near the
top of the page.
It appears at the top of all financially related pages.
These pages are ONLY accessible by Manager accounts. (see
the Security and Login document in the docs folder.) You
can ONLY get to the financial pages by the BREAKDOWN and
BUDGET button on the START page or the SHOT FINANCIALS
button on the Shot Layout.
on the SHOT BREAKDOWN pageyou enter identifying information
and start breaking down and assigning costs for the shot.
You can do it in a detailed way by entering the days and
rates for each function of the production process. Or you
can do it quickly by entering a number only in the
Guesstimate Shot Cost field. (Use one or the other method
but not both as the Guesstimate gets figured into the shot
total along with everything else.)
To further speed things up, if you have a group of shots
that all are likely going to cost the same, you can do the
1) In the Digital Shot Costs List view create a Found Set
of all the shots you wish to assign the same cost to. (Use
the Find Marked button if all else fails.)
2) Enter the amount you wish in the Guesstimate shot cost
field of one of these records.
3.) Select Records > Replace Field Contents...
will brings up a dialog box that will allow you to replace
all of the contents of that field in the Found Set of
records with the same value. In fact, all you should have
to do is hit Return. But double check the contents of the
dialog box just in case. This function is similar to the
Fill Down command in Excel and is very useful for editing
many records quickly.
The Techniques and Content fields provide pulldowns of
(editable) lists of items that can describe your shot and
allow for later sorting and "at-a-glance" analysis.
Once you've done with entering data for your shot and are
ready for the next one in your breakdown, you can proceed
two ways. First you can click the New Shot button in the
This will give you a new blank page where you can go
through the process all over again.
Or you can click the Duplicate this Shot button in the
lower right and simply change the items that are different
for the new shot. This can speed the breakdown process
considerably if you have sequences containing many similar
If you want to check how things are looking in the list
view and start checking totals, click the Digital Shot
Costs button. During the breakdown process you will likely
go back and forth between the Shot Breakdown & Budget
page and the Digital Shot Costs page fairly often.
can begin to create Elements that make up your shot in the
Breakdown & Budget page. Click the New Element button
and give it a description. Creating an element here is only
the beginning of its existence. Clicking on the Gray Arrow
reveals the Element page for that element, where much more
detailed info will be added as the show progresses. But for
now, you've created it and the information will get filled
in as it becomes known.
When you are ready to compute your overhead and one-time
costs that are not directly related to any shot, click the
Breakouts & Overhead button on the Shot Breakdown (or
any other financial) page.
will take you to the Breakouts & Overhead Layout where
these costs are calculated. There are several boxes on this
page similar to this:
the boxes are labeled with certain categories such as CG
Models and Project Supervision, any box can be used for any
purpose. All they do is add things up in a straightforward
spreadsheet fashion. It's simple but it's versatile.
your Budget Together
VFX Budget Layout
Once you have finished with your Digital Shot Costs as well
as your Breakouts and Overhead figures, the place to view
them, along with your markup figures is the VFX Budget,
which is a button found on any of the budgeting pages. (The
four budgeting layouts each have buttons to get you to each
of the others. For confidentiality's sake, however, they
cannot be accessed through other parts of
In the VFX Budget Layout you can see your Grand Total in a
format that is printable for presentation. Note that, even
though you can see all the markup figures and totals, when
you PRINT the budget, only the marked up totals appear.
Thus your overhead and profit figures are kept private in
But this is what prints :
To get to the Expenses table click on this button on any
Showrunner Expenses and Purchase Orders are treated as the
same thing. Each expense gets a serial/ P.O. number, and
its own record whether you print it out as a formal P.O. or
You can give an expense a type, such as "Payroll", or "Shot
Specific" and you can assign that expense to a specific
shot. You can then sort and analyze the expenses applied to
At the top of the EXPENSES page there is a small table
analyzing your budget vs. your expenses to date. To use it,
click the grey Calculate button.
To get to the single Purchase Order page, click the grey
arrow next to any expense/ P.O. record or hit the NEW
PURCHASE ORDER button. The latter will go to the P.O. page
and create a new record, ready for you to fill out, print
out, and sign.